Accounts Assistant

The ORGANIZATION  

The Alliance of Bioversity International (www.bioversityinternational.org) and the International Center for Tropical Agriculture (CIAT) (www.ciat.cgiar.org) delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crisis of malnutrition, climate change, biodiversity loss, and environmental degradation.

The Alliance works with local, national and multinational partners across Latin America and the Caribbean, Asia and Africa, and with the public and private sectors. The Alliance is part of CGIAR, a global research partnership for a food-secure future, dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources and ecosystem services. 

About the position

The Alliance Bioversity International and CIAT is seeking applications to suitable and qualified candidates for the position of Accounts Assistant who will provide timely and efficient accounting support to CIAT projects in Malawi; working very closely with the finance and administration team members to ensure that accounting processes and internal control procedures across the organization flow in a smooth manner.

Key duties & responsibilities

• Support the effective running of banking operations ensuring all bank/cash accounts are duly reconciled and adequate balances maintained for seamless office requirements.
  
• Support in payment processing ensuring all payments are adequately supported, authorized, and registered into the system on a timely basis and in accordance with institutional financial procedures and GAAP.
  
• Work closely with PLANS, administrative, and HR teams in Uganda to ensure timely processing of payroll, statutory returns and payments in accordance with ABC policies and procedures.
  
• Support institutional and project Audits ensuring the timely submission of Audit information, compliance with audit requirements and timely implementation of audit recommendations.
  
• Work with different administrative units to collect monthly cash requirements for submission to the regional office.
  
• Accurate and timely posting of financial transactions into UBW ERP in line with ABC financial policies and procedures.
  
• Support the continuous analysis of Trial Balance accounts (including alliance inter-company account) to enable complete and timely submission of monthly and quarterly reports to the regional office.
  
• Assist in processing and analysis of travel advance requests vouchers and Legalization from staff on completion of activities and any necessary communications/follow up required to close staff accounts.
  
• Support in the management and reconciliation of supplier/vendor accounts.
  
• Filing management including, but not limited to document consolidation and scanning, printing and filing of documents on the digital archiving platform and Storeroom as appropriate.
  
• Assist in the processing of WHT and VAT transactions/reconciliation/filling for submissions to MRA.
  
• Any other support in Accounting Services Unit and Treasury unit as may be assigned.

Requirements

• A Bachelor’s Degree in Business Administration, Accounting and Finance, or related field.
  
• Level 1 of a Professional Accounting Certification will be an added advantage.
  
• At least two (2) years of work experience in a similar position preferably gained in an international organization.

Benefits

Terms of employment

This position is a nationally recruited position based in Lilongwe, Malawi. The initial contract will be for One year subject to a probation period of three (3) months and is renewable depending on performance and availability of resources.

 This position is graded at BG05, with a minimum basic salary of 524,813.00Malawi Kwacha level in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification framework policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.

The Alliance Bioversity-CIAT is committed to fair, safe, and inclusive workplaces. We believe that diversity powers our innovation, contributes to our excellence, and is critical for our mission. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability statuses, sexual orientations, marital status, and gender identities.

Applications closing date: 10^th February 2025 

Please note that email applications will not be considered.

Only short-listed candidates will be contacted.

We invite you to learn more about us at:

http://alliancebioversityciat.org