Re-advertisement – Programme Associate RICE (Responsive Institutions and Citizens’ Engagement)

Under the guidance and direct supervision of the Portfolio Manager, RICE and guidance of senior programme staff, the Programme Associate ensures effective delivery of the CO RICE programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate will provide support to Programme Analysts in the implementation of programme/project activities ensuring the smooth coordination of logistical arrangements for events, workshops, seminars and briefings of government counterparts.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

In this context the Programme Associate RICE will establish close synergies with and seek guidance from the operations teams in terms of operational policies and procedures.

• Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, CPAP, effective application of RBM tools and establishment of management targets (BSC);
• Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements;

Provides effective support to management of the CO programme focusing on the achievement of the  following results:

• Creation of a project in Atlas, preparation  of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
• Provision of guidance to the executing agencies on routine implementation of projects.
• Presentation of information for audit of NEX projects, supports implementation of audit recommendations.

Provides administrative support to the Programme Unit  focusing on achievement of the   following    results:

• Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects.
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
• Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
• Making budget check for requisitions, POs and vouchers. Preparation of vouchers and requisitions for development projects;
• Support to project asset management including acquisition, verification  and disposal of projects’ physical assets in accordance with policies and procedures;
• Oversight of disposal of items and accuracy of inventory data.

Supports resource mobilization focusing on achievement of the following results:

• Analysis of information on donors, preparation of donor’s profile;
• Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on programme;
• Synthesis of lessons learnt and best practices in programme;
• Sound contributions to knowledge networks and communities of practice.

Advocacy/Advancing A Policy-Oriented Agenda

Support the preparation of information for advocacy:

• Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management

Contributing to results through provision of information:

• Provides information and documentation on specific stages of projects/programme implementation;
• Provides background information to identify opportunities for project development and helps drafting proposals.

Building Strategic Partnerships

Maintaining information and databases:

• Analyzes general information and selects materials in support of partnership building initiatives;
  ? Maintains databases of donor information;
  ? Tracks and reports on mobilized resources.

Innovation and Marketing New Approaches

Implementing processes and uses products:

• Documents and tracks innovative strategies/best practices/new approaches;
• Responds positively to new approaches.

Resource Mobilization (Field Duty Stations)

Providing information for resource mobilization strategies:

• Maintains information/databases on potential and actual donors;
• Maintains database of project files;
• Provides data and information needed for preparation of project documents.

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis:

• Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures:

• Understands the main processes and methods of work regarding to the position;
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
• Demonstrates good knowledge of information technology and applies it in work assignments;
• Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals

Research and analysis:

• Identifies relevant information for advocacy for UNDP’s goals for a variety of audiences.

Client Orientation

Maintains effective client relationships:

• Reports to internal and external clients in a timely and appropriate fashion;
• Organizes and prioritizes work schedule to meet client needs and deadlines;
• Responds to client needs promptly.

Core Competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making;
• Prince2 training and certification, RMG.

• Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.

Experience:

• 6 years of progressively responsible administrative or programme experience is required at the national or international level. Experience in thematic areas related to democratic governance, human rights and decentralization work would be deemed a comparative advantage;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems including social networking tools (Teamworks);
• Experience with international development agencies (bilateral, multilateral or NGOs) would be desirable.

Language:

• Proficiency in English and language of the duty station. 2nd UN language desirable.