Finance Specialist

Project Background

The purpose of the Global Health Supply Chain (GHSC) program – Procurement and Supply Management (PSM) project is to ensure the uninterrupted supply of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR) and the President’s Malaria Initiative (PMI). In supporting USG-funded global health activities, PSM will develop and manage a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain.

At the country level, GHSC-PSM supports country strategies and priorities that fall under the following three project objectives:

• Global Commodity Procurement and Operational Support
• Systems Support
• Global Collaboration to Improve Long-Term Availability of Health Commodities.

Application Instructions

An application letter, a full detailed Curriculum Vitae or Resume with three traceable referees should be sent to: psmmalawirecruit@gmail.com. Applications are due by Close of business, Monday, May
19, 2025. Only short-listed candidates will be contacted.

We are currently seeking qualified professionals for the following positions:

JOB TITLE: Finance Specialist

JOB LOCATION: Lilongwe, Malawi

REPORTS TO: The Finance Manager

Position Summary

The Finance Specialist is responsible for managing the financial and accounting operations of the GHSC-PSM project office in Malawi, ensuring that all transactions are in compliance with USAID regulations and the contract signed by USAID and Chemonics. The Financial Specialist will work closely with the project’s Finance Manager to ensure smooth financial operations, accurate budgeting and forecasting, and timely invoicing.

Principal Duties and Responsibilities

• Collaborate closely with the Finance Manager, Country Director, Operations and Finance Director, and the Chemonics home office PMU and finance department on financial management
  issues.
• Ensure the program’s practices abide by US government accepted accounting procedures, USAID procedures, Chemonics policy, and Malawian law.
• Assume responsibility for cash and bank transactions, including receiving payment requests/invoices, preparing payment vouchers, and managing and ensuring timely payment of
  invoices by the project.
• Complete daily financial entries into the ABACUS system and prepare coding sheets and corresponding supporting documentation.
• Prepare documentation for all payment transactions, including but not limited to vouchers, checks and transfer forms, and ensure that appropriate documentation and approvals are obtained.
• Make accurate recording in financial management software of per diem expense reports, requests for payments, vendor invoices, wire transfer requests, and similar financial tasks.
• Liaise with local bank, reconcile monthly bank statements, and verify all deposits and withdrawals.
• Process monthly payroll on a timely basis each month, in accordance with local labor law.
• Manage the processing of VAT exemption and reimbursement.
• Submit the monthly wire transfer payment request on time and with the required backup documents.
• Maintain the filing system for all the financial documents. Ensure that all vouchers are in order, properly completed, stamped as paid, and that all bank slips/copy of checks are attached.
• Follow-up on accounts receivables, accounts payables and VAT refund accounts.
• Support the Finance Manager and Operations and Finance Director in ensuring proper financial controls are maintained, appropriate systems are in place and review checks are followed.
• Explain generally accepted accounting principles, and USAID and Chemonics regulations to staff and consultants as necessary.
• Perform additional tasks as required by the Operations and Finance Director and/or other project leadership.

Level of Effort

This long-term position.

Qualifications

The ideal candidate will meet the following criteria:

• Bachelor’s Degree in Accounting, Finance or a relevant field.
• A minimum of 3 years’ experience of general accounting experience
• Experience with US Government funded projects rules and regulations preferred
• Ability to work in a team and independently with minimal supervision
• Good interpersonal skills, honesty, and commitment to excellence
• Ability to maintain discretion and confidentiality
• Strong organizational and work prioritization skills, attention to detail