Administrative Assistant

VACANCY

ADMINISTRATIVE ASSISTANT

Applications are invited for post of Administrative Assistant at Nexia Graham Carr, Lilongwe Office

Duties and responsibilities

Provide support to Audit and Advisory services

Typing and scanning

• Financial statements

• Management letters

• General correspondence

• Fee notes/invoices

• Presentations to the board

Identify tenders from the newspapers and prepare the initial technical and financial proposals and quotations

Proper maintenance of office accounting records.

Receipts

• Issuing of receipts and ensure deposit slips properly filed

• Ensure cheques and cash banked promptly and intact

Fee note/invoice book

• Ensure fee notes/invoices are properly filed and recorded.

• Maintain and print fee notes/invoices using EDF machine

Property, office equipment, furniture and fittings

• Maintain insurance of the property, plant and equipment

Tax and secretarial

• Prepare the tax returns by the due date; Value Added Tax (VAT), Fringe Benifits Tax (FBT), Withholding tax, etc.

• Maintain the Company’s secretarial files

Proper maintenance of personnel records

• Personnel general files

• Personal data forms

• Incident report forms

• Bank loans

• Staff Loan Revolving reocrds

Supervision & Other duties

• Management of the receiption and ensure all visitors are handled and assisted cordially

• Organisation of all office meetings

• Taking minutes

• Follow up of all matters discussed

Provide supervision to office assistants.

• Check the quality of the bound copies

• Control company’s minibus operations

• Proper control of incoming and outgoing mail

• General cleanliness of the offices and premises

• Ensure the offices are properly secured at all times

Any other duties

• Any other work as might be assigned by Partners/Director/Managers

Requirements

• Degree in Business Administration/Business Management

• Secretarial qualifications

• Outstanding communication and interpersonal abilities

• Excellent organizational skills

• Knowledge and experience in basic accounting, administration and human resources

• Knowledge of Microsoft Office at expert level

• 4 to 5 years-experience and self-starter.

Location – Lilongwe

ONLY THOSE MEETING THE ABOVE REQUIREMENTS SHOULD APPLY BY 23 MAY 2025 TO THE FOLLOWING:

angela@grahamcarrmw.com

copy: lilongwe@grahamcarrmw.com

Only those selected for interview will be contacted.