Finance Manager

Job Title: Finance Manager

Location: Blantyre, Malawi

Contract: Fixed Term Contract

Reporting to: Head of Finance

Please note that we will only be accepting applications from candidates with the Right to Work in the location above.

Principal Accountability

The Finance Manager (FM) provides both operational and program support to the organization through timely and accurate processing of financial data.

Who we are

CAMFED (the Campaign for Female Education) is internationally recognized as a leader in girls’ education, for its child protection policy and practice, and as a voice for girls’ education and women’s empowerment at the highest levels. Founded in 1993, CAMFED supports girls throughout their primary and secondary school years and supports women to transition to productive and fulfilling livelihoods and onto leadership, as role models, activists, and philanthropists. CAMFED operates in Ghana, Tanzania, Zambia, Zimbabwe, and Malawi. CAMFED began working in Malawi in 2009, and is currently operating in all the districts, working closely with the Ministry of Education.

Specific Accountabilities

Financial Accounting

• Maintenance of the Fixed Asset register and leads in conducting quarterly asset verification exercises.

• Supervise the payment process to ensure approved PRFs are processed timely, and payments are made on the agreed days.

• Reviews the files for Bursary and Tertiary support payments.

• Audit of payments on the bank portal or mobile wallet before they are authorized by responsible signatories.

• Conducts weekly petty cash spot checks.

• Review and Production of balance sheet reconciliations: including KIVA reconciliation

• Maintain proper filing of all finance related documents and audit trails.

• Review of Journals on daily basis

• Management of scanning of MCF Project documents.

Project management support

• Production of weekly flash reports on expenditure for sharing with the Senior Management Team.

• Ensure LPO Tracker is update and agrees with PRF REPORT and Bank statement.

• Weekly update of the Matching tracker by ensuring that spend is as per the plan.

Budget preparation

• Prepares the Annual budgets and budget reforecasts.

• Prepares quarterly planning & compliance tool.

• Supports the production of donor budgets.

• Supports provisioning of financial information during production of donor proposals.

Audit Management

• Supports in coordinating Statutory audits.

• Supports Project audits.

• Ensure implementation of audit recommendations

Stakeholder Management

• Management of relationships with internal and external stakeholders like the Bank, Tax authority etc.

Staff management

• Supervise and manage the performance of the Finance Officers for effective discharge of their daily, weekly, monthly, and quarterly finance deliverables.

Field monitoring

• Carry out regular field monitoring visits to review proper usage of program funds and provide capacity building to partners.

Governance and Internal Controls

• Develop and maintain systems of internal controls to safeguard financial assets of the organization e.g fuel management system, stock management etc.

• Any other duties as may be deemed necessary by the Head of Programs.

Person specification

• Bachelor’s degree in accounting/finance,

• A minimum of 5 years’ working experience in the same or similar position and with at least 3 years’ experience working at supervisory/ middle management level.

• Professional qualification (CA, ACCA, CIMA, CPA) with a minimum of 3 years working experience in the same or similar position with at least 2 years ‘experience working at supervisory/ middle management level.

• Knowledge of Microsoft applications especially Excel and ERP Systems.

• Self- reliant, good problem solver and results oriented

• Excellent written and verbal communication skills.

• Energetic, flexible, collaborative, responsive and proactive.

• A team leader who can positively and productively impact both strategic and tactical finance and operations initiatives.

Essential

• Proficiency in managing timelines, budgets, risks and resources across multiple projects.

• Knowledge of tax laws, regulations and compliance requirements.

• Clear and concise communication with stakeholders, team members and executives.

• Strong negotiations skills to manage stakeholder expectations, resolve conflicts and allocate resources.

• Ability to align financial strategies with organizational objectives.

• Ability to lead and motivate finance team effectively.

• Understanding budgeting, forecasting and financial analysis to manage program costs.

The duties and responsibilities in this role profile are not exhaustive and are subject to change following the needs of the organization. A job profile needs to be flexible enough to allow us to be adaptive as an organization.

CAMFED Values

The post holder is expected to live the CAMFED values which are:

• Focus on the girl as a client.

• Partner with the Community.

• Be transparent and accountable.

Equality, Diversity and Inclusion at CAMFED

CAMFED is an equal opportunity employer, committed to creating an inclusive environment for all employees. We welcome applicants from diverse backgrounds, including those from marginalised communities.

All official communication pertaining to job applications and interviews will be exclusively conducted through CAMFED’s official channels. These can be found on our website (http://www.camfed.org). CAMFED will never request applicants to pay a processing fee or to provide personal or financial information for recruitment purposes.

CAMFED has a zero-tolerance approach to sexual exploitation, abuse, discrimination and harassment in all forms. All applicants will, therefore, be subject to a comprehensive verification process, which includes background and reference checks, as well as verification of qualifications.

Applications details:

The deadline for receiving applications is Friday 7th February 2025. Please ensure you fulfil most of the criteria before applying.