Finance Officer (Re-advertised)

Who we are

Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 4,500 entrepreneurial development professionals located in over 35 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer-empowered healthcare.

Join us!

PSI is in the process of establishing a new branch office in Malawi after supporting PSI/Malawi Trust for 28 years – to achieve full financial and operational independence as a deeply rooted Malawian-owned, governed, and managed organization. The new PSI branch office will continue to collaborate and provide technical assistance to PSI Malawi in the implementation of HIV, Malaria, and SRHR programming to address social norms in Malawi. To accomplish its goals, PSI is inviting applications from suitably qualified candidates to fill the following vacant position.

[AdSense-A]

Finance Officer (Re-advertised)

Reporting to the Sub-awards Finance Manager, the Finance Officer will be responsible for the efficient and effective running of the daily operations of the Finance Office, managing the payment process, processing journals, reconciling balance sheet accounts, and participating in the month-end financial reporting process. Specifically, he/she will be required to perform the following duties and responsibilities;

• Enter invoices correctly and timely in the system, check the correctness of project codes charged, accounting string, and expense code.
• Perform a complete 3-way match ensuring that LPOs, goods/services received, and invoices are talking of the same product and quantity as ordered.
• Reconcile payables in QBE with suppliers’ statements on monthly basis or before any payment is made ensuring that long outstanding reconciling items are cleared out timely.
• Facilitate supplier payments within 30 days of receipt of the invoice, resolving any issues that may delay payments or where the same cannot be achieved to ensure that the supplier is timely communicated.
• Prepare payment advice and WHT certificates and their submission direct to suppliers via email or to administration for disbursements.
• Reconcile the Offset Account, clear it to zero every month, and liaise with Procurement, Warehouse, and Administration departments for all “Received Items” when documentation is not submitted to Finance.
• Ensure the correct charging of inventory items (purchased and donated) to donor projects.
• Prepare travel advance reconciliations, reconciliation of travel and salary advance accounts for staff
• Review travel advance requests.
• Assist with the preparation and/or review of travel and salary advance schedules submission to HQ during month-end reporting.
• Being the point of contact for all procurement-related samples for all audits, provide correct samples in conformity with the standard checklist of documentation for such samples.
• Participate in Budget versus Actuals analysis and monthly budget performance review meetings.
• Support the preparation of the accruals report as requested by USAID for review by the Sub-awards and Finance Manager before submission.
• Produce reconciliations of Balance Sheet accounts, Income statements and generally with the preparation of monthly reports as well as helping with the preparation and review of month-end schedules.
• Remit all taxes on time and produce relevant tax returns as required by donors and/or MRA.

Qualifications, Knowledge, Abilities, and Skills

• The applicant must have a first degree in Accountancy with 1 year experience or a Diploma in accountancy with 3 years experience in donor-funded projects
• Must have practical experience in financial management
• Must be a result-oriented, effective team player with good interpersonal communication skills.
• Must have a good understanding of Generally Accepted Accounting Procedures (GAAP)
• Must be knowledgeable with accounting systems, preferably Quick Books
• Must be literate with QBE and Microsoft excel computer skills

Mode of Application

Qualified candidates with the specified qualifications and experience should submit their application letters together with detailed curriculum vitae with names and contact details of at least three traceable referees by 5th August 2022, to The Head of Human Resources, PSI Malawi, Box 30132, Lilongwe through:jobs@psimalawi.org with the job title as a subject line. ‘Please re-apply even if you had already submitted your application when the job was previously advertised’

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity, or expression, pregnancy or related medical conditions. PSI maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors, or anyone associated with the delivery of our programs and services, and takes seriously all complaints of misconduct brought to our attention.

Disclaimer!

PSI has become aware of scams involving false job offers. Please be advised: PSI will never ask for a fee during any stage of the recruitment process. All active jobs are advertised directly in the newspapers or vetted career websites. Official PSI emails will always arrive from a @psimalawi.org email address.

Please report any suspicious communications to safeguarding@psimalawi.org