Population Services International
Who we are
Population Services International (PSI) is the world’s leading non-profit social marketing organization. We are a diverse group of over 4,500 entrepreneurial development professionals located in over 35 countries committed to making it easier for all people to lead healthier lives and plan the families they desire. PSI is using its global presence and 50+ years of experience to help reimagine healthcare. We are working to shape market systems, shift policy and funding, and strengthen global capacity to better support consumer-empowered healthcare.
Join us!
PSI is in the process of establishing a new branch office in Malawi after supporting PSI/Malawi Trust for 28 years – to achieve full financial and operational independence as a deeply rooted Malawian-owned, governed, and managed organization. The new PSI branch office will continue to collaborate and provide technical assistance to PSI Malawi in the implementation of HIV, Malaria, and SRHR programming to address social norms in Malawi. To accomplish its goals, PSI is inviting applications from suitably qualified candidates to fill the following vacant positions.
[AdSense-A]
Sub-awards Finance Coordinator (Re-advertised)
Reporting to the Sub -awards Finance Manager, the Sub-awards Finance Coordinator shall support the sub-award life cycle management, monitor and report on all sub-awards and sub-contracts for compliance with donor agreements, awards, approved budgets, and work plans and specific donor and PSI requirements. Specifically, the Coordinator will be required to perform the following duties and responsibilities;
- Review sub-recipient’s proposal, deliverables and budgets, and budget notes for compliance with PSI and donor-specific requirements. Prepares Sub-award Selection and Negotiation memo.
- Conduct pre-award assessments (due diligence) of potential sub-recipients
- Drafts sub-award agreements/modifications and submit to Sub Awards & Finance Manager for review.
- Conduct sub-award expense review, monitors sub-award expense vs. budget, Review sub-award financial reports, prepare financial review checklist, and management letter, and submit a sub- award payment request for processing.
- Conduct sub-award advance and liquidation reconciliation.
- Prepare sub-award monthly, quarterly, semi-annual, and annual and ad-hoc reports and submit them for review by the Sub Awards & Finance Manager.
- Maintain an updated filing and documentation of sub-awards lifecycle.
- Conduct monitoring and supportive supervision visits to all subs including their partners to ensure there is compliance with PSI, donor, and other legal administrative requirements and regulations when engaging with downstream partners.
- Prepare for partners’ TWG/sub-committee meetings
- Arrange and coordinate preparation for monthly and quarterly site visits. Drafts site visit reports.
- Draft sub-awards section work plans
- Track and update the sub-recipients monitoring plans
- Track, identify, and updates the risk register for the section and sub-recipients
- Scan and attach all project and sub awardees documentation in QBE as and when required
- Coordinate internal and external sub-award audits
- Prepares sub-award closeout documents and ensures full financial closure of sub-awards during close-out.
Qualifications, Knowledge, Abilities, and Skills
- Applicants must have first a Degree in Accountancy or Finance with 3 years post qualification experience in donor-funded projects, or, in the final stage/level of ACCA or CIMA with 2 years post qualification experience in donor funded-project
- Must be familiar with financial management for public health or, the NGO sector.
- Must be knowledgeable with sub-award grants management.
- Must have a thorough understanding of different donor requirements and procedures.
- Must have excellent oral, and written interpersonal communication skills.
- Must be a result-oriented, effective team player.
- Must have experience managing audits.
- Must be literate with QBE and Microsoft excel computer skills.
Mode of Application
Qualified candidates with the specified qualifications and experience should submit their application letters together with detailed curriculum vitae with names and contact details of at least three traceable referees by 5th August 2022, to The Head of Human Resources, PSI Malawi, Box 30132, Lilongwe through:jobs@psimalawi.org with the job title as a subject line. ‘Please re-apply even if you had already submitted your application when the job was previously advertised’
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of religion, color, sex, age, disability, sexual orientation, marital status, personal appearance, political affiliation, family status or responsibilities, gender identity, or expression, pregnancy or related medical conditions. PSI maintains zero tolerance for child abuse, sexual abuse, or exploitative acts or threats by our employees, consultants, volunteers, contractors, or anyone associated with the delivery of our programs and services, and takes seriously all complaints of misconduct brought to our attention.
Disclaimer!
PSI has become aware of scams involving false job offers. Please be advised: PSI will never ask for a fee during any stage of the recruitment process. All active jobs are advertised directly in the newspapers or vetted career websites. Official PSI emails will always arrive from a @psimalawi.org email address.
Please report any suspicious communications to safeguarding@psimalawi.org