Finance and Administrative Officer

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  • Full Time
  • Malawi
  • Applications have closed

African Union

VACANCY ANNOUNCEMENT: FINANCE AND ADMINISTRATIVE OFFICER

The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African states as well as developing a new partnership worldwide. Its Headquarters is located at Addis Ababa, capital city of Ethiopia.

1. Post Job

title: Finance And Administrative Officer

Grade: P2

Department: Various

Duty Stations Supervisor: Director of Programing Budgeting, Accounting and Finance

Duty Station: Cairo, Yaoundé, Malawi & Abuja

2. Major Duties and Responsibilities

Under and administrative supervision of Director of the duty station and functional supervision of the Director of Programing Budgeting, Accounting and Finance, you shall carry out the following tasks

  1. Manage a complete financial function of the Mission which would include a number of different and diverse operations and inter-related accounts of the financial system;
  2. Process and verify all bank payment and ensure that the accompanying supporting documents are complete and accurate;
  3. Process monthly payroll and related staff emoluments;
  4. Keep and update financial records of the office;
  5. Maintain updated Personnel data (staff contract, leave management, up-to-date personnel information…)
  6. Maintain up to date files for service providers/contracts;
  7. Journalize monthly exchange difference and bank charges on the various payments effected through Foreign and Local bank accounts of the Mission;
  8. Adjust the local bank balance at the end of each month;
  9. Prepare bank reconciliation;
  10. Draft various correspondence related to financial and Administration matters and submit to your supervisor;
  11. Plan, coordinate, and supervise the work of the General Service Staff
  12. Prepare financial statements to be audited;
  13. Prepare Financial Reports for consideration of the AU Headquarters and Donors as well as the certification of general expenditures;
  14. Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained accurately;
  15. Provide advice on financial and Administrative policies, their application and related procedures for the office in accordance with the Financial rules and regulations, Staff rules and Regulation and various circulars.
  16. Provide advice and corrective actions in response to audits and other queries to ensure adherence to the Organization’s Financial Rules and Regulations, Staff Rules as well as administrative instructions and circulars;
  17. Perform any other financial and administrative related duties as may be assigned by supervisors.

3. Qualifications and Work Experience Required

Academic Qualification

  • A University Bachelor Degree in Accounting or Business Management
  • Candidates must have at least 5 years of progressive work experience Professional Qualification of ACCA, SIMA or CPA is an advantage Knowledge, skills and abilities
  • Excellent interpersonal skills and ability to organize and motivate others and to work in a multicultural environment. Previous international experience is an advantage
  • Excellent computer skills; Microsoft Office, Internet Explorer, etc ;Work experience in accounting packages is an advantage
  • Good skills in planning and organization
  • Good negotiation skills, good communication and presentation skills ;

4. Language

Knowledge of two African Union languages is required with proficiency in either English or French. For the Cairo office proficiency in Arabic is an advantage, for the Yaoundé office proficiency in French is advantageous, for the Malawi & Abuja offices proficiency in English is an advantage.

5. Tenure of Appointment

The appointment will be made on a fixed term contract for a period of three years, of which the first year will be considered as a probationary period.

6. Gender Mainstreaming

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

7. Remuneration

The salary attached to the position is annual salary of US$ 29,287 (P2 Step1) plus housing allowance of 14,414.20 (for Malawi), 17,222.40 (for Yaoundé & Cairo), 21,196.80 for Abuja office. Post adjustment of 44% of salary for Malawi, 48% for Cairo & Yaoundé, 57% for Abuja office. Staff are also entitled to education allowance of 75% of school fees upto 7,800 per child upto 4 children.

Applications must be made through the AUC E-recruitment Website

http://www.aucareers.org not later than 7 st September 2015.

Directorate of Administration and Human Resource Management African Union Commission

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