Democracy International (DI)
DI is seeking to hire a Finance and Operations Manager for the five-year Strengthening Parliament’s Role in Malawi’s Development (SPRID) activity funded by USAID/Malawi. SPRID will contribute to Malawi’s democratic governance by supporting the Parliament of Malawi to better fulfill its legislative, oversight, and representative functions. The goal of the activity is to support the effectiveness and independence of Parliament by providing technical support to selected constitutional and standing committees, coordination between parliament and statutory oversight institutions around public integrity issues, and Civil Society Organizations (CSOs) and media’s demand for accountability. This will be a full-time position based in Lilongwe, Malawi, and will be contingent on award and funding. This position is open to Malawian citizens. The anticipated award start date is estimated to be in March 2022.
The Finance and Operations Manager will manage all finance and administration for the project and ensure all financial transactions are properly documented and performed in full compliance with DI and USAID accounting regulations, US federal procurement regulations, and generally accepted accounting principles. They will report to the Chief of Party.
- Manage all internal financial processes and maintain financial records, including tracking, reviewing, and processing revenue received and coding expenditures;
- Continually evaluate and develop internal policies related to financial management;
- Manage information and submissions related to organizational insurance policies;
- Manage and audit information related to federal, state and local tax filings and business registrations;
- Serve as the administrative contact and liaison with outsourced vendors;
- Administer contracting process with all vendors to ensure execution of contracts and timely payment of invoices;
- Serve as administrative contact and liaison with the organization’s human resource-related matters;
- Serve as security point of contact, in coordination with security firm and DI headquarters;
- Oversee associate professional development and other employee-driven culture aspect;
- Act as a change agent in building community and culture at the organization by facilitating process implementation, reinforcing the organization’s mission and values, and enhancing day-to-day work morale and productivity;
- Manage all aspects of office infrastructure and operations including office space leases and maintenance, supplies and materials, and technology; and,
- Supervise staff.
- Bachelor’s degree, preferably in Accounting/Finance/Business Administration or a related field; Master’s degree preferred; 10 years of relevant experience with a Master’s degree or 12 years of relevant experience with a Bachelor’s degree;
- Minimum of 5 years of experience with USAID compliance and reporting requirements as well as a thorough understanding of the USAID regulatory environment;
- Supervisory experience required;
- A strong understanding of managing finance and accounting, human resources, operations, logistics in Malawi;
- Knowledge and experience with Malawian tax and personnel regulations and practices;
- Experience managing a team;
- Ability to work well within a fast-paced environment with minimal supervision;
- Professional fluency in English is required; and,
- This position is open to Malawian citizens.
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- This position reports to the Chief of Party.