OSSEDI Malawi

VACANCIES

1- FIELD OFFICER (4 POSITIONS)

Organization for Sustainable Socio-Economic Development Initiative (OSSEDI MALAWI)
Location: Dowa and Zomba
Reports to: Project Manager
Contract type: Full-time (renewable annually, subject to performance and funding)
Application deadline: 30 April 2026

About OSSEDI Malawi

OSSEDI Malawi is a registered local non-governmental organization established in 2004, working in the areas of Climate Change Resilience, Basic Education, Health & Nutrition, WASH, Sustainable Livelihoods, Economic Empowerment, Gender Equality and Social Inclusion (GESI), and Humanitarian Response. Our work is guided by a strong MEAL system, community-based participatory approaches, and a commitment to transparency and accountability.

Position Summary

We are seeking a dynamic Field Officers to drive community-level change at the heart of an integrated project tackling climate justice, resilient livelihoods, WASH, and health. A key focus of this role is promoting positive behavioral change, particularly in Sexual and Reproductive Health and Rights (SRHR), to empower individuals to make informed health decisions. Your daily activities will involve mobilizing communities, facilitating engaging training sessions, nurturing Village Savings and Loan Associations (VSLAs), and championing climate-smart practices. Crucially, you will foster social cohesion and conflict sensitivity, ensuring peaceful co-existence is a cornerstone of all project activities. This position is ideal for a hands-on professional with strong facilitation skills and a passion for holistic, community-led development.

Key Responsibilities

Mobilize and sensitize communities on climate justice, climate-smart agriculture, and disaster risk reduction.
Facilitate training on Sexual and Reproductive Health and Rights (SRHR), maternal and child health, HIV/AIDS prevention, and nutrition.
Promote behavioural change communication strategies related to health, gender norms, and environmental practices.
Facilitate community dialogues on peaceful co-existence, conflict resolution, and social cohesion, especially around natural resource use and access to services.
Form and strengthen Village Savings and Loan (VSLA) groups and link them to markets and financial services.
Support income-generating activities and small enterprise development (agribusiness, value addition, poultry, tailoring, etc.).
Work with community structures e,g. (VDCs, VNRMCs, health facility committees, mother groups, farmer cooperatives) to ensure inclusive participation.
Identify and document success stories, case studies, and lessons learned.
Collect accurate field data using digital or paper tools and submit timely reports to the Project Manager.
Identify and report safeguarding concerns through established feedback and complaints mechanisms (GRM).
Ensure gender equality and social inclusion (GESI) in all activities, with focus on women, youth, and persons with disabilities.
Represent OSSEDI Malawi at ward and district coordination meetings as assigned.

Qualifications and Experience

Education

Bachelor’s degree in Community Development, Public Health, Social Work, Agriculture, Environmental Management, Development Studies, Economics, Peace and Conflict Studies, or a related field.
Experience
Minimum 2 years of field-level experience with a local or international NGO in Malawi.
Demonstrated experience in at least two of the following: climate adaptation/justice, SRHR/health promotion, livelihoods, VSLA methodology, economic empowerment, behavioral change communication, or peacebuilding/conflict resolution.

Technical skills

Excellent facilitation and training skills (in Chichewa and English).
Basic data collection skills (paper or digital tools like KoboCollect).
Knowledge of community mobilization and participatory approaches.
Understanding of conflict-sensitive programming and social cohesion approaches.

Soft skills

Strong communication and interpersonal skills.
Ability to work independently under tight deadlines and in remote rural conditions.
High integrity, cultural sensitivity, and commitment to safeguarding.
Valid motorcycle riding license is strongly preferred (or willingness to learn).

Language

Fluent in English and Chichewa (written and spoken)

Safeguarding Commitment

OSSEDI Malawi is committed to safeguarding children and vulnerable adults and has a zero-tolerance policy on abuse and exploitation. All employment is subject to satisfactory background checks and references. A mandatory Police Clearance Certificate will be required from the successful candidate before a final offer is made

2. PROJECT COORDINATOR (1 POSITION)

Organisation: Organization for Sustainable Socio-Economic Development Initiative (OSSEDI MALAWI)

Location: Dowa
Reports to: Programs Manager
Contract type: Full-time (Renewable annually, subject to performance and funding)
Application deadline: 30 April 2026

Position Summary

The Project Coordinator will serve as the strategic lead for a high-impact, multisectoral initiative bridging Climate Justice, Resilient Livelihoods, and Health. A primary pillar of your leadership will be overseeing evidence-based strategies to drive positive behavioral change, particularly regarding Sexual and Reproductive Health and Rights (SRHR), and promoting peaceful co-existence across communities. You will provide the vision and management necessary to guide the full project lifecycle from planning and implementation to rigorous budget oversight and donor reporting ensuring all outcomes are delivered with excellence, on time, and in full compliance with international standards.

Key Responsibilities

Lead the overall coordination, implementation, and monitoring of integrated project activities across all thematic areas.
Lead community dialogues and strategies focused on behavioral change and peaceful co-existence, ensuring conflict-sensitive programming is at the heart of social cohesion efforts.
Oversee the integration of SRHR, climate justice, and economic empowerment activities to maximize cross-sectoral synergies.
Develop detailed implementation plans, procurement schedules, and project budgets in close collaboration with finance and technical teams.
Supervise and mentor project staff (Field Officers, M&E Officers, and Facilitators) to ensure high-quality, impactful delivery.
Build and maintain influential relationships with District Councils, Traditional Authorities, and relevant Government Line Ministries (Health, Agriculture, Gender, etc.).
Ensure that Gender Equality and Social Inclusion (GESI) principles are practically applied across all project interventions.
Prepare and submit high-quality, data-driven quarterly and annual reports; ensure all expenditures comply with donor regulations and internal financial policies.
Identify and manage project risks, ensuring robust Feedback and Complaints mechanisms (GRM) and safeguarding protocols are active and effective.
Document best practices, success stories (specifically regarding behavioral shifts), and lessons learned to inform organizational growth and national advocacy.

Qualifications and Experience

Education

Bachelor’s degree in Development Studies, Environmental Studies, Public Health, Gender Studies, Economics, Social Work. A Master’s degree is highly desirable.

Experience

Minimum of 5 years of progressive project management experience within a local or international NGO in Malawi.
Proven track record in managing integrated projects involving at least three of the following: SRHR/Health, Livelihoods, Behavioral Change Communication (BCC), or Conflict Resolution.
Demonstrated success in budget management (over $200k+), staff supervision, and donor reporting.
Prior experience working with district governance structures in Dowa, Machinga, or Zomba is a significant asset.

Technical & Soft Skills

Expertise in Project Cycle Management (PCM) and Results-Based Management.
Strong understanding of Social and Behavioral Change Communication (SBCC) and conflict-sensitive programming.
Excellent negotiation, leadership, and team-building skills.
Proficiency in MS Office Suite; familiarity with donor compliance (EU, USAID, UN, GIZ) is preferred.
A valid motorcycle or driving license is an advantage.

Language

Fluency in English and Chichewa (written and spoken).

Safeguarding Commitment

3 – MONITORING AND EVALUATION OFFICER (1 POSITION)

Organisation for Sustainable Socio-Economic Development Initiative (OSSEDI MALAWI)
Location: Dowa

Reports to: M&E Manager
Contract type: Full-time (renewable Annually, subject to performance and funding)
Application deadline: 30 April 2026

Position Summary

The Monitoring and Evaluation Officer will support the M&E Manager and M&E Coordinator in implementing the MEAL framework across all OSSEDI projects. You will ensure timely data collection, quality assurance, reporting, and learning. The role demands strong technical skills in digital data collection, analysis, and field-level capacity building.

Key Responsibilities

Support the implementation of project M&E plans, logical frameworks, and indicator tracking tables.
Design and manage digital data collection tools using KoboCollect, ODK, or CommCare.
Conduct routine data quality audits (DQAs) and field monitoring visits.
Clean, analyse, and visualize quantitative and qualitative data using Excel, SPSS, STATA, or Power BI.
Prepare quarterly, annual, and donor M&E reports with evidence-based findings.
Train project staff, community volunteers, and partners on basic M&E, data ethics, and reporting.
Maintain project databases and ensure timely data entry and backup.
Support the Feedback and Complaints Mechanism (GRM) by analyzing community feedback and tracking response times.
Document success stories, case studies, and lessons learned.
Participate in project review meetings, learning events, and baseline/end line evaluations.

Qualifications and Experience

Education

Bachelor’s degree in Statistics, Demography, Economics, Public Health, Development Studies, M&E, or a related field. A Master’s degree is an added advantage.

Experience

Minimum 3 years of hands-on M&E experience with a local or international NGO in Malawi.
Demonstrated experience in donor-funded projects

Technical skills

Proficiency in digital data collection (KoboCollect, ODK, SurveyCTO).
Strong skills in data analysis software (SPSS, STATA, R, or Advanced Excel).
Knowledge of DHIS2 is an asset.
Experience with GIS mapping for M&E is a plus.
Familiarity with MEAL systems, logical frameworks, and results-based management.

Soft skills

Strong report writing and communication skills in English.
Ability to work independently under tight deadlines and in remote field conditions.
High integrity, attention to detail, and commitment to data ethics.
Valid motorcycle riding licence (or willingness to learn) – an advantage.

Language

Fluent in English and Chichewa (written and spoken). Knowledge of another local language is desirable.

Safeguarding Commitment

4 – FINANCE OFFICER (1 POSITION)

Organisation: Organisation for Sustainable Socio-Economic Development Initiative (OSSEDI Malawi)
Location: Lilongwe (with travel to project districts as required)
Reports to: Finance Manager / Programs Manager
Contract type: Full-time (Renewable annually, subject to performance and funding)
Application deadline: 30 April 2026

Position Summary

The Finance Officer will support the financial management and compliance of donor-funded projects under OSSEDI Malawi. The role involves maintaining accurate accounting records, preparing donor financial reports, supporting audits, monitoring budget utilization, and ensuring adherence to organizational policies and donor regulations. The position requires a highly organized professional with strong analytical skills and experience in NGO financial management systems.

Key Responsibilities

Prepare accurate monthly, quarterly, and annual financial reports.
Support preparation and submission of donor financial reports in compliance with funding requirements.
Maintain proper accounting records, supporting documentation, and filing systems.
Monitor project budgets and expenditure to ensure effective utilization of funds.
Prepare monthly bank reconciliations and resolve discrepancies.
Process payments and maintain payment vouchers in accordance with internal controls.
Support internal and external audit processes and respond to audit queries.
Track budget variances and provide explanations where necessary.
Ensure compliance with statutory obligations including PAYE, pension contributions, and withholding taxes.
Support procurement documentation review to ensure financial compliance.
Maintain fixed asset registers and project financial records.
Participate in financial planning, budgeting, and forecasting processes.
Ensure compliance with donor regulations and OSSEDI financial policies.

Qualifications and Experience

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
ACCA, CPA, or progress toward a professional accounting qualification is an added advantage.

Experience

Minimum 3 years of relevant experience in financial management within a local or international NGO.
Demonstrated experience working with donor-funded projects.
Experience supporting external and internal audits.
Strong knowledge of financial reporting and compliance requirements.

Technical Skills

Proficiency in Microsoft Excel and accounting software.
Experience preparing donor financial reports.
Knowledge of budgeting and financial monitoring systems.
Familiarity with NGO statutory compliance requirements in Malawi.
Understanding of internal control procedures.

Soft Skills

Strong analytical and organizational skills.
High level of integrity and attention to detail.
Ability to meet deadlines and work independently.
Strong communication and report-writing skills.
Ability to work collaboratively within multidisciplinary teams.

Language

Fluency in English and Chichewa (written and spoken).

Safeguarding Commitment

5 – ADMINISTRATIVE ASSISTANT (1 POSITION)

Organisation: Organisation for Sustainable Socio-Economic Development Initiative (OSSEDI Malawi)
Location: Lilongwe
Reports to: Executive Director
Contract type: Full-time (Renewable annually, subject to performance and funding)
Application deadline: 30 April 2026

Position Summary

The Administrative Assistant will provide day-to-day administrative and logistical support to ensure efficient office operations and smooth implementation of organizational activities. The role supports documentation management, procurement processes, meeting coordination, and communication with internal teams and external stakeholders.

Key Responsibilities

Provide administrative support to program and operations teams.
Maintain organized filing systems for administrative and project documentation.
Assist in procurement documentation and tracking of office supplies.
Support coordination of meetings, workshops, and trainings.
Prepare correspondence, reports, and routine administrative documents.
Maintain staff attendance and leave tracking records.
Support travel logistics for staff and project activities.
Assist in maintaining asset and inventory registers.
Support vehicle booking coordination and logistics arrangements.
Receive visitors and handle general office communication.
Ensure proper recordkeeping for administrative compliance.
Provide support during audits and donor monitoring visits when required.

Qualifications and Experience

Education

Diploma or Bachelor’s degree in Business Administration, Public Administration, Office Management, Human Resource Management, or related field.

Experience

Minimum 2 years of relevant administrative experience, preferably in an NGO environment.
Experience supporting procurement and logistics processes is an added advantage.
Familiarity with donor-funded project environments is desirable.

Technical Skills

Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong document filing and records management skills.
Experience maintaining inventory or asset tracking systems.
Basic understanding of procurement procedures.

Soft Skills

Strong organizational and time-management skills.
Good communication and interpersonal skills.
High level of integrity and confidentiality.
Ability to work independently and as part of a team.
Ability to manage multiple administrative tasks efficiently.

Language

Fluency in English and Chichewa (written and spoken).

Safeguarding Commitment

How to Apply

Interested candidates should submit the following documents by hand to:

OSSEDI Malawi Office
Area 38, Plot Number 3, Katete Road
Lilongwe, Malawi

📞 for inquiries, please contact: 0991414920

Applications must include:

A cover letter (maximum 1 page) explaining suitability for the role and motivation to work with OSSEDI Malawi.
An updated Curriculum Vitae (CV) with at least three professional referees (names, organisation, phone number, and email address).

Application deadline: 30 April 2026

Important Notes:

Only shortlisted candidates will be contacted for interviews.
OSSEDI Malawi is an equal opportunity employer. Women and persons with disabilities are strongly encouraged to apply.
Qualified internal staff and former OSSEDI employees whose contracts ended due to project closure are encouraged to apply.