How to Decline a Job Interview

Do you want to know how to decline a job interview politely? This article will help you do just that! You’ll learn how to respectfully say no and provide an explanation for why. The goal is not only to turn down the opportunity but also to maintain a good relationship with the interviewer. This is how it’s done:

Reasons to Decline a Job Interview

Reasons to decline job interviews can vary. It’s important to note that not all of these reasons will be applicable in every situation and that some are more appropriate than others depending on how well you know the interviewer or how recently they reached out.

  • Not interested in the position (i.e., it doesn’t align with your career goals)
  • Found another role (even if you’re still looking!)
  • You don’t have enough time outside of work for this new opportunity
  • This type of role isn’t a good fit due to personal circumstances like relocation or education/career plans beyond this particular company/industry etc.
  • The company is too far away from where you live, even though you’re interested in the role
  • The salary offered is lower than you’d like
  • The company has a bad reputation or it’s not a good cultural fit
  • Your current employer would not be happy if they found out you interviewed with another company (be careful with this one!)

Make a thorough investigation of the employer that invited you to interview for the job.

Before you decide to decline a job interview, be sure that you have carefully researched the employer. If it’s a company you’re not familiar with or if it’s in an industry that you’re not interested in, take some time to learn more about them.

It might also be helpful to reach out to people who work at the company or even people who have interviewed with them in the past. This will help give you a better idea of what the culture is like and whether or not this is somewhere you would want to work.

The bottom line: declining a job interview can be difficult but there are definitely times when it’s appropriate. Be honest, humble, and polite in your explanation and remember that maintaining a good relationship with the interviewer is always best!

How to Decline an Interview

Now that you know some reasons why you might want to decline a job interview, let’s walk through how to do so. Keep in mind that there is no wrong way to say no – as long as your explanation is polite and respectful, the interviewer will understand.

Email: The easiest way to turn down an interview request is over email. Address the person who reached out to you directly and thank them for thinking of you, but explain that you won’t be able to make it.

Phone call: If you’d prefer to speak with the interviewer on the phone, go ahead and call them. Again, express your gratitude and let them know why you won’t be able to attend.

In-person meeting: This one might be a little harder depending on how well you know the person who interviewed you. It’s always best to do this in person if possible so that they have a chance to ask any questions they may have. However, if an in-person meeting isn’t feasible, try sending a handwritten letter instead.

No matter how you choose to decline a job interview, remember to be professional and courteous. The interviewer will most likely be disappointed, but they’ll appreciate your honesty and respect for their time.

Sample Email Declining an Interview Invitation

Subject: Thank you for thinking of me, but I won’t be able to make it to the interview.

Hi [Interviewer],

Thank you so much for considering me for the [position] role at your company. After giving it some more thought, I’ve decided that this isn’t the right opportunity for me.

I’m really sorry for any inconvenience this may have caused and thank you again for thinking of me.

Best,[Your Name]

Dear [Interviewer],

Thank you so much for considering me as a candidate for the [position] role at your company. After giving it some more thought, however, I’ve decided that this isn’t the right opportunity for me.

Again, thank you very much! All the best,[Your Name]

A sample script for declining a job interview by phone:

Hello, [Interviewer]?

I’m so sorry but I won’t be able to make it in for the job interview this Thursday. Something’s come up and I just won’t have enough time to prepare.

Thank you again though! All the best

“Hello [Interviewer],

Thank you so much for inviting me to interview for the [position] role at your company. Unfortunately, I will not be able to attend the interview this Thursday.

I have enjoyed speaking with you throughout the process and I’m really grateful that you took time out of your day to meet with me. Thank you again for thinking of me! Best,[Your Name]”

Conclusion

There are definitely times when it’s appropriate to decline a job interview. If you’re not familiar with the company or if it’s in an industry that you’re not interested in.

Be honest, humble, and polite in your explanation, and remember that maintaining a good relationship with the interviewer is always best! Thank you for reading!

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